Hosting an event without the help of an event management company is simply not a great idea. Be it a wedding planning, hosting a corporate event or even organizing a small party; you know where to look for to make it hassle-free and uncomplicated.
However, you need to know the complexities involved in finding the right event management agency for your event. With so many options to consider and a plethora of event management, how does one do that?
We are bringing to you a list of to help you with this:-
How to Approach Event Management Company?
You need to positively do your research and homework before curating a list of potential corporate event planning agencies near you. It would enable you to identify the best fit even before you sit down for a one-on-one meeting with them.
Evaluate the Purpose
The first and foremost thing you must analyze is the purpose for which the event is organized.
Will it be a private party, a corporate event or a wedding? Check for all those event management companies in Los Angeles that have expertise in hosting such events.
If your event is big, it is advisable that you go for someone with a good amount of experience in that area than giving it off to someone new (unless, of course, you now the planner personally).
Create a Checklist
After your purpose is evaluated, you would now have a list of potential event management firms that you could hire.
The next step is to create an elaborate checklist of all possible things and services that you might require for the event.
Food, flowers, water, return gifts, and all other possible requirements should be carefully jotted down. This would help you scrutinize and determine which of those potential event planners provide you with the cheapest and most effective package for them.
Narrow down on the Kind of Service you Require
Depending on the size and scope of your event, you would require a bigger or smaller team to help you co-host the entire event effectively.
Going for a SoCal event planner that has the necessary team size would help you cut costs and save a lot.
Also, based on what you want, you can choose from a day-of coordinator, a full-service planner, or a partial planning service. This would further bring down your cost to a large extent.
Go for the Nearest One
The event management firm you finalize must be near the event location. This would prevent unnecessary time delays and glitches pertaining to logistics.
Ensure that the planner has complete control of all the necessary things and alternative plans in place for the event.
Check their Online Credentials
Before personally contacting a planner, check the firm’s online credentials. In this fast digital world, you can get to know all about a company and their performances through their digital footprint and customer reviews.
Dig a little bit and find if their success rate and success rate. Also, check the size and scope of relevant events they have organized in the past to determine if they can handle yours as well.
Analyze their Network
Any event management coordinators need the support and help of various small vendors to enable them to source things and services for the event.
It is of prime importance that the planner you finalize has several backup vendors and plans to ensure zero hassle.
Check if the planning firm has been constantly relying on one kind of venue or caterer for all the events hosted by them or do they have many other vendors as well in case one fails to suit their requirements.
When it comes to event management, the more the firm’s reputation, the more network they would have. You should also check if they have the ability to source products and accessories at a discounted or wholesale rate.
Take the Help of References and Social Media Sites
Often, you can find the best event management company through word of mouth or from social media sites like Linkedin and Facebook.
These are the sources from where you can get to know about their past events, successes, and also their possible failures all in one place. This would uncomplicate your selection process and make it more efficient.
Finally what you communicate to the event management firm is what would matter! Before you contact the planner, sit and rehearse what you want to communicate and create a checklist of all that you would want to ask them.
Remember, keeping the conversation simple, transparent, and extremely clear is the key to understanding each other better. Convey your deadlines and check if the planner can stay within it and co-host the entire event in the given time.