All posts tagged: event management company

How to Save Money by Hiring a Wedding Planner

How to Save Money by Hiring a Wedding Planner

Weddings are among the most important days of your life, and they are once-in-a-lifetime occasions. The prospect of planning a wedding includes a lot of unknown territory for the bride and groom. That is why working with a wedding planner in Newport Beach who has the experience and knowledge of the business can make the process much simpler.

A wedding planner will use all the skills and talents at their disposal to help you plan a memorable wedding. Consider them as your wedding producer who utilizes skills such as communication, planning, negotiation, and problem-solving to organize your wedding. Is hiring a wedding planner or wedding management professional in Newport Beach worth it? There are a number of areas in which they can be of assistance to you and your families:

Money-saving idea

Contrary to conventional belief, wedding planners generally negotiate better rates with most of your suppliers, so they save you a lot of money on your wedding. Having cultivated a long-standing relationship with the vendors, wedding planners and event planners in Newport Beach usually receive a better price than that which any client would expect directly from the vendor. As a first tip, we advise breaking away from the common misconception that hiring a wedding planner in Newport Beach will be a financial burden.


Allocating a budget is among the most difficult tasks when planning a wedding. There is a myriad of expenses that go into planning and paying for a wedding from when you say “yes” to “I do.” Of course, you will think about the bride’s dress and the reception as the main expenses, but there is so much more to it than that. We aren’t expected to be aware of the financial aspects of a wedding, since it is a rare occasion in every family.

You should however be able to tell if the quote you’re given is too high or not enough based on the expectations you have. On the other hand, a wedding planner knows exactly how much money to allocate to each vendor, as well as what can be added or curbed based on your budget. The wedding planner or wedding management company in Newport Beach can help you organize your budget and outline your expenses in advance. In your wedding planning, it’s a good idea to keep track of your estimated and actual costs so you and your partner stay on top of these vital aspects.

Related post:

How to Create a Wedding Budget?

Trusted Resource

No matter how large or small the gathering, we always put our guests first. When you have a wedding planner, it is like having a reliable friend that you can count on whenever your guests insist on attention. You’ll however still need to personally greet your guests later, but the initial courtesy is well handled.

Ready with Backup Plan

The wedding planners and event planners in Newport Beach are always there with a backup plan for every problem or mishap that is bound to occur. Wedding planners often take on every possible role to ensure a smooth wedding day, from moving an entire event indoors after a sudden downpour to whether it’s helping you reduce costs or handling a sticky situation, your wedding planner should be able to offer creative ideas and solutions. For a planner, thinking differently and outside the box is vital, especially if the challenges in front of you are unfamiliar.

Experience Matters

Families tend to ignore wedding planners’ experience and professional advice. It doesn’t stop them, though. In addition to taking all your basic ideation and making it better with their experience, they will always tell you to use these colors than those. In essence, your choices would still be relevant, but it will be their responsibility to envision them and bring them to life without failure.

Review Pricing Agreements

Your wedding planner or event planner in Newport Beach might be able to negotiate for you better rates on items such as your venue, invitations, and even your dress alterations. By having someone review your agreements, you’ll be able to stay on top of your budget and ensure that you’re not overspending. The ability to do so is alone worth hiring an expert wedding planner for.

Also read:

Things to Consider when Choosing your Wedding Venue

Reduced Stress

Finally, with a wedding planner in Newport Beach alongside you, you can enjoy peace of mind during and after your wedding. A wedding planner offers much more than saving you money and reducing your stress level – they also advocate for you during negotiations. Generally, these professionals review quotes to make sure that they’re within your budget, deal with proposals on your behalf, and answer any questions you may have. Talk to a seasoned wedding management professional in Newport Beach to know more.

Concluding thoughts…

​An advocate, a friend, and a producer. The wedding planner you choose will be a tremendous ally for you during the planning of your wedding. Get in touch with us, and we will help you find the best wedding planners and event planners in Newport Beach so that you can plan a dream wedding that you can cherish for a lifetime.

How to Save Money by Hiring a Wedding Planner
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Event Management Services – Vital Guidelines to Choose the Best One

Event Management Services – Vital Guidelines to Choose the Best One

Hosting an event without the help of an event management company is simply not a great idea. Be it a wedding planning, hosting a corporate event or even organizing a small party; you know where to look for to make it hassle-free and uncomplicated.

However, you need to know the complexities involved in finding the right event management agency for your event. With so many options to consider and a plethora of event management, how does one do that?

We are bringing to you a list of to help you with this:-

How to Approach Event Management Company?

You need to positively do your research and homework before curating a list of potential corporate event planning agencies near you. It would enable you to identify the best fit even before you sit down for a one-on-one meeting with them.

Evaluate the Purpose

The first and foremost thing you must analyze is the purpose for which the event is organized.

Will it be a private party, a corporate event or a wedding? Check for all those event management companies in Los Angeles that have expertise in hosting such events.

If your event is big, it is advisable that you go for someone with a good amount of experience in that area than giving it off to someone new (unless, of course, you now the planner personally).

Create a Checklist

After your purpose is evaluated, you would now have a list of potential event management firms that you could hire.

The next step is to create an elaborate checklist of all possible things and services that you might require for the event.

Food, flowers, water, return gifts, and all other possible requirements should be carefully jotted down. This would help you scrutinize and determine which of those potential event planners provide you with the cheapest and most effective package for them.

Narrow down on the Kind of Service you Require

Depending on the size and scope of your event, you would require a bigger or smaller team to help you co-host the entire event effectively.

Going for a SoCal event planner that has the necessary team size would help you cut costs and save a lot.

Also, based on what you want, you can choose from a day-of coordinator, a full-service planner, or a partial planning service. This would further bring down your cost to a large extent.

Go for the Nearest One

The event management firm you finalize must be near the event location. This would prevent unnecessary time delays and glitches pertaining to logistics.

Ensure that the planner has complete control of all the necessary things and alternative plans in place for the event.

Check their Online Credentials

Before personally contacting a planner, check the firm’s online credentials. In this fast digital world, you can get to know all about a company and their performances through their digital footprint and customer reviews.

Dig a little bit and find if their success rate and success rate. Also, check the size and scope of relevant events they have organized in the past to determine if they can handle yours as well.

Analyze their Network

Any event management coordinators need the support and help of various small vendors to enable them to source things and services for the event.

It is of prime importance that the planner you finalize has several backup vendors and plans to ensure zero hassle.

Check if the planning firm has been constantly relying on one kind of venue or caterer for all the events hosted by them or do they have many other vendors as well in case one fails to suit their requirements.

When it comes to event management, the more the firm’s reputation, the more network they would have. You should also check if they have the ability to source products and accessories at a discounted or wholesale rate.

Take the Help of References and Social Media Sites

Often, you can find the best event management company through word of mouth or from social media sites like Linkedin and Facebook.

These are the sources from where you can get to know about their past events, successes, and also their possible failures all in one place. This would uncomplicate your selection process and make it more efficient.


Finally what you communicate to the event management firm is what would matter! Before you contact the planner, sit and rehearse what you want to communicate and create a checklist of all that you would want to ask them.

Remember, keeping the conversation simple, transparent, and extremely clear is the key to understanding each other better. Convey your deadlines and check if the planner can stay within it and co-host the entire event in the given time.

Event Management Services – Vital Guidelines to Choose the Best One
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